Privacy Policy for Quail Run Association, Inc.
Effective Date: May 30, 2025
This Privacy Policy describes how Quail Run Santa Fe ("we," "us," or "our") collects, uses, and discloses information when you visit our website at www.quailrunsantafe.com (the "Site") and use our mobile application ("App").
1. Information We Collect
We collect information from and about you in various ways, including:
· Information You Provide Directly:
o Contact Information: When you fill out forms on our Site or App (e.g., inquiry forms, contact us forms, registration forms), you may provide your name, email address, phone number, and postal address.
o Account Information: If you create an account on our Site or App, we collect your username, password, and other information necessary for account creation and management.
o Communication Content: If you communicate with us via email, customer support, or other channels, we collect the content of those communications.
o User Contributions: If you post comments, reviews, or other content on our Site or App, we collect that information.
· Information Collected Automatically:
o Usage Information: When you access and use our Site or App, we automatically collect certain information about your activity, such as your IP address, browser type, operating system, referring URLs, pages viewed, time spent on pages, and dates/times of access.
o Device Information: We may collect information about the device you use to access our Site or App, including hardware model, operating system version, unique device identifiers, and mobile network information.
o Location Information: With your permission, we may collect precise location information from your device if you use certain features of our App (e.g., for amenities finder). You can disable location tracking in your device settings.
o Cookies and Tracking Technologies: We use cookies and similar tracking technologies (like web beacons and pixels) to track activity on our Site and App and hold certain information.
§ Cookies: Small data files stored on your device that help us improve our Site and App and your experience.
§ Web Beacons (or pixel tags): Electronic files used to count users who have visited certain pages or opened emails and for other related website statistics (e.g., recording the popularity of certain content and verifying system and server integrity).
2. How We Use Your Information
We use the information we collect for various purposes, including:
· To Provide and Maintain our Site and App: To operate, maintain, and improve the functionality of our Site and App, and to provide you with the services you request.
· To Communicate with You: To respond to your inquiries, send you updates, newsletters, marketing and promotional materials (with your consent where required), and other information related to our services.
· To Personalize Your Experience: To tailor the content and features of our Site and App to your interests.
· For Analytics and Research: To understand how users interact with our Site and App, to monitor and analyze usage trends, and to improve our services.
· For Security and Fraud Prevention: To detect, prevent, and address technical issues, fraud, and other illegal activities.
· To Comply with Legal Obligations: To comply with applicable laws, regulations, legal processes, or governmental requests.
3. How We Share Your Information
We may share your information with third parties in the following circumstances:
· With Your Consent: We may share your information when you give us your explicit consent to do so.
· Service Providers: We may share your information with third-party vendors, consultants, and other service providers who perform services on our behalf, such as website hosting, data analysis, payment processing, customer service,
marketing, and IT services. These service providers are only authorized to use your information as necessary to provide services to us.
· Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company.
· Legal Requirements: We may disclose your information if required to do so by law or in the good faith belief that such action is necessary to comply with a legal obligation, protect and defend our rights or property, or to protect the personal safety of users of the Site/App or the public.
· Aggregated or Anonymized Data: We may share aggregated or anonymized information that cannot reasonably be used to identify you.
4. Your Choices and Rights
Depending on your location and applicable laws, you may have the following rights regarding your personal information:
· Access and Correction: You may have the right to access and update or correct inaccuracies in your personal information.
· Deletion: You may have the right to request deletion of your personal information.
· Opt-Out of Marketing Communications: You can opt out of receiving promotional emails from us by following the unsubscribe instructions provided in those emails.
· Do Not Track: Our Site and App do not currently respond to "Do Not Track" signals.
· Cookie Preferences: Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of our Site and App.
· Location Information: You can disable location tracking through your device settings for our App.
5. Third-Party Links
Our Site and App may contain links to third-party websites or services that are not owned or controlled by Quail Run Association. This Privacy Policy does not apply to such third-party sites or services. We encourage you to review the privacy policies of any third-party sites or services you visit.
6. Security
We implement reasonable security measures to protect your information from unauthorized access, use, or disclosure. However, no data transmission over the internet or electronic storage is 100% secure. Therefore, we cannot guarantee the absolute security of your information.
7. Children's Privacy
Our Site and App are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will take steps to delete such information.
8. International Data Transfers
If you are located outside United States and choose to provide information to us, please note that we transfer the data, including Personal Information, to United States and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. We encourage you to review this Privacy Policy periodically for any changes.
If you have any questions about this Privacy Policy, please contact us:
Quail Run Association, 3101 Old Pescos Trail, Santa Fe, NM 87505 or email [email protected]